Our detailed reports provide concise and comprehensive data on stock, locations and movement history

It displays current stock levels of each line item, quantities delivered and to whom as well as dates of delivery. It also lets us notify you when items reach predetermined minimum order levels.

We are also able to keep a photographic catalogue of your stock inventory, making it very easy to trace the exact line item you need or to search through marketing material.


Benefits of our stock reporting service include:-

  • Accurate and detailed tracking of all inventory transactions
  • Up to the moment reporting of stock levels, a fully managed and maintained stock control service
  • Easy to read, clear and detailed reports
  • Easily identify minimum levels and reorder quantities
  • High definition image of stock items, eliminates time-consuming and costly errors

Sample Print Stock Report

Sample Print Stock Report

Our Print Stock Reporting Includes:

  • Product code

  • Product description

  • Transaction dates

  • Opening balance

  • Reorder level

  • Lead time

  • Quantity on order

  • Quantity received

  • Quantity delivered

  • Quantity in stock

A Selection of Print Stock Reporting Case Studies follows:

Learning and Skills Council

Document storage for charitable organisations

The Learning and Skills Council (‘LSC’) approached Docusave with a need to store over 80 different stock lines, which included marketing banners, badges, leaflets, brochures and buttons. LSC needed to have easy and immediate access to the material and have stock items delivered across several locations throughout London and Surrey, including directly to exhibition venues.

We designed and created a bespoke stock control and reporting system, which included photographs of all individual stock items. The system allowed the client to see at a glance total stock quantities, individual box quantities, minimum order levels, delivery locations and dates. The inclusion of a photograph with each item made identifying individual stock items a much simpler process then by going on product codes alone.

With the new stock control and reporting system in place, stock items were easily identified for delivery, and using the same robust delivery and retrieval procedures proven with our document retrieval process, we are able to retrieve and transport them to any location efficiently, quickly and reliably.

Docusave can transport items directly to the exhibition venue. If required, we can then assemble any display stands or promotional stock lines prior to the start of the event. A photograph is then sent to LSC to confirm the stand is ready for the event opening.

Chubb Insurance of Europe

Chubb Insurance Logo

Docusave was recommended to Chubb by one of our clients. Chubb needed a system to control and report on over 350 different lines of print stock in several different languages including French, Italian, Spanish, English, Dutch and German.

The work had previously been carried out by existing print suppliers who, though they were able to produce high-quality stock items, lacked a robust stock control and monitoring system.This meant that reorder levels were regularly missed, causing stock outs on certain lines.

To solve this issue, Docusave created a full stock management control system, including comprehensive reporting. This enabled us to put into place an efficient monitoring system that tracks all stock levels and movements.

An ‘Alert’ and ‘Alert and Reorder’ system was built in, which meant that when stock lines reached pre-agreed minimum levels, either we could notify Chubb of a need to reorder (‘Alert’ service) or we could reorder and replenish directly from the printers (‘Alert and Reorder’ service).

All incoming stock is routinely quality checked and the system updated to reflect new stock received, and using only our own staff and fleet of vehicles ensures that there is no break in the stock supply system.

Help The Aged

Age UK Logo

We were approached by the Help the Aged charity with a requirement to store both file archiving and stock items.  Due to the size of the operation, they were experiencing problems with their existing storage provider in both accurately establishing stock levels and gaining access to their stored items.

Docusave managed the transfer of storage items from their existing supplier to our facilities to ensure disruption was avoided. Any loose documents or those stored in severely damaged boxes were then re-boxed and processed for storage, and all items were assigned an individual box location on client-specific shelves. All items were uploaded to our database and a full document report was made available detailing date into storage, destruction review dates and retrieval status — making the process of locating and ordering documents for delivery a simple one.

A stock management control system was then built to monitor stock movements and levels directly, and a scheduled weekly delivery service was established to guarantee that the supply of stock items and archiving continues uninterrupted.

Years in business
Sq. ft. Storage Facility
0M +
Documents Securely Stored